Academic Administrative Coordinator

Job Description

The Academic Administrative Coordinator provides necessary administrative and operational support to academic departments and programs at AUPP, often acting as a liaison between Academic Affairs, deans/directors, faculty, staff, students, and communities of interest as assigned. Some of the duties include student course enrollment, maintaining academic records, handling student inquiries, coordinating with internal and external agencies, and ensuring smooth operation of the departments, all while upholding the university’s academic standards and policies.

RESPONSIBILITIES
Job Responsibilities:

Student Services

Maintain student academic records and data
Assist with student course registration and graduation processes
Handle student inquiries regarding courses, grades, and academic progress
Liaise with all student support services, including Registry, Admissions, Student Affairs, Teaching and Learning Center, and Library
Course/Program Management

Analyze student academic records and data to support course planning and program improvement
Coordinate course scheduling, faculty assignments, and classroom logistics
Facilitate course changes and transfers
Facilitate course and program evaluations
Monitor implementation of academic policies and practices
Create and maintain program records, reports, and relevant documentation for quality assurance and compliance purposes
Faculty Support

Support faculty with teaching and research activities
Assist with faculty workloads and schedule management
Maintain faculty records and files
Facilitate clear and effective communication between faculty and students
Departmental Operations

Organize meetings with internal and external partners
Attend meetings and take minutes where necessary
Coordinate academic events and activities, such as study visits, conferences, guest lectures, program orientation, and student competitions
Liaise with other departments for promotional events, as assigned