Secretary Cum Document Controller (Mundulkiri province)

Job Description

– Establish, manage, and maintain the project document control system in compliance with company standards and project procedures.
– Register, categorize, and archive all incoming and outgoing project documents (drawings, transmittals, submittals, MOMs, permits, reports, correspondence, inspection requests, NCRs, etc.).
– Ensure version control, distribution, and traceability of documents across all internal and external stakeholders.
– Coordinate with EPC, OE and subcontractor document controllers to ensure consistency in filing structure, coding system, and document flow between Owner and Contractor.
– Support preparation of reports, forms, and document templates as required by the site management team.
– Translate project-related correspondence, technical and administrative documents between English and Khmer.
– Prepare bilingual correspondence, submissions, and permit applications for provincial and ministerial authorities.
– Support communication and coordination during visits, audits, or inspections by government agencies.
– Support scheduling and documentation of project meetings (internal/external), including agenda preparation, attendance tracking, and minutes of meeting.
– Provide secretarial and administrative assistance to the Project Manager and site management team as needed.
– Assist the Project Manager in monitoring budget utilization related to document processing, submissions, and project communication expenses.