GM’s Secretary

Job Description

1. Provide personal assistance to General Manager (GM) as well as secretarial functions.
2. Managing GM day to daily activities, scheduling, and appointments, including attending to calls and
confirming appointments.
3. Liaison with country management, headquarters, internal and external parties in managing the
activities.
4. Act, process, control and maintain administrative support in all transmittals and document for GM and
Site Management including the incoming and outgoing files / documents until it reaches the recipients
including assist in document translation.
5. Document / transmittal control and management of Headquarters related transmittals, submission and
communication – for Site Management.
6. Manage, process and records GM and Site Management paperwork including management reports,
EXCO / Board papers, updates, memorandums, letters, and notices for internal / external parties.
7. Managing, minutes taking – daily/weekly/monthly meeting related to management.
8. Lead, undertake, perform, and participate internal, and external functions, events, and initiatives as and
when required.
9. Provide assistance / backup for other office functions, as and when required, by the superior.