Executive, Sales Administration Support

Job Description

– Support superior in managing day-to-day operating expenditure against operating budgets to ensure efficient usage of resources. The key areas are to coordinate with internal and external parties to provide clerical support on:
– Inbound supply chain – from purchase ingredient/materials to payment. Related parties are client, custom clearance, sales, Account Payable and related.
– Outbound supply chain – from order to collection. Related parties are Customer, sales, supply chain warehouse and logistic, Account Receivable.
– Regulatory support – Contact with client, customer, sales, regulatory affair and related.
– Inventory Management; to compose and provide an inventory status report to sales and management; and closely follow up with sales team to ensure well inventory management.
– Update content/changes to organization’s administration and support services policies and procedures on a periodical basis.
– Support activities related to administration and support services delivered to business operations in accordance to agreed service level standards.
– Assist superior in implementing continuous improvement activities on administration and support services delivered to operations.
– Collate, document and prepare reports on budget, cost control administration and support services delivered.
– Support superior in executing tracking tools and generating periodical reporting on effectiveness of administration and support services offered.
– Provide administration support on department initiatives and programs.
– Record findings and prepare maintenance reports (e.g. office supplies, office equipment inventory details, tender documentation, etc.).
– Escalate complaints and requests raised by employees/departments to superior