Senior Facilities & HSE Officer

Job Description

Building Maintenance and Repair

• Manage stock and maintenance tools, and equipment
• Contract negotiation and renewal
• Monitor and execute the maintenance plan in accordance with the schedule
• Complete stakeholder requests in line with the SLA
• Manage vendors and contractors within the building premises
• Regularly inspect the building and MEP systems to ensure operations
• Oversee and coordinate renovation or decoration works
• Propose and execute cost-saving strategies
• Monitor team and vendor performance

Health Safety and Environment

• Implement the HSE strategy.
• Prepare reports on accidents and incidents.
• Monitor and ensure that all safety equipment is in good condition and functioning properly.
• Facilitate training sessions, such as first aid, fire drills, and other safety-related courses.
• Analyse risks and potential hazards and conduct preventive or mitigation actions.
• Stay updated with regulations related to HSE (Health, Safety, and Environment).

Security Management

• Manage security guards’ daily performance and attendance
• Record and report any suspicious activities
• Work with 3rd parties to monitor and give feedback on the security guards
• Conduct training for security guards
• Manage visitors/guests and property in/out
• Ensure overall building security and spot check the CCTV camera

Payment Process and Budget Control

• Process payment based on the company policy
• Monitor the budget and record all expenses under the facilities department
• Ensure payments are processed to the vendor on time