Finance Manager

Job Description

1. Financial Planning and Analysis (FP&A):
• Support management to prepare the annual budget/business plan for top management’s approval.
• Develop and manage financial models for forecasting, budgeting, and strategic planning.
• Prepare management report and analyze financial data and trends to provide insights and recommendations to senior management for decision-making.
• Conduct variance analysis to track performance against budgets and forecasts.
2. Finance Policies & Procedures,
• Establish and update finance and accounting policies and procedures, and monitor their implementation and compliance in real practice.
• Ensure that all the accounting team and relevant departments are aware of the policies and procedures for implementation.
3. Accounting System:
• Support to implement new accounting & ERP system with Management for going live.
• Support to coach accounting team to implement new accounting system.
• Ensure clear and updated accounting system manuals and process flow and communicate changes with other departments for smooth implementation of the system.
4. Financial Reporting:
• Prepare and present accurate and timely financial statements and its closing package, including profit and loss statements, balance sheets, and cash flow statements.
• Ensure compliance with accounting standards, regulations, and company policies.
• Coordinate with internal/external auditors for annual audits and ensure compliance with audit requirements.
5. Risk Management:
• Identify, assess, and mitigate financial risks faced by the organization.
• Support management to review any new contract/project with customers for some financial terms such as payment, retention… and advice to management accordingly.
• Monitor market trends and economic indicators to anticipate potential risks and opportunities.
6. Cash Management:
• Manage cash flow by forecasting cash requirements and optimizing cash resources.
• Review and approve all payment vouchers by validating all supporting documents and its compliance with company’s policy and procedure.
• Review monthly bank reconciliation and cash on hand reconciliation, and investigate if there is any potential fraud.
7. Cost monitoring & revenue recognition:
• Monitoring cost of production and installation, and ensure its allocation is fair and reasonable. If there is any potential cost overrun or misstatement, alert to management for immediate action.
• Review standard costing/job costing on regular basis and compare it with actual cost and manage adjustment if required.
• Conduct revenue recognition by obtaining % completion progress, cost budget, and contract with customers.
8. Financial Operations and Internal Control:
• Conduct month-end closing review for all accounts in Financial Statements.
• Oversee day-to-day financial operations, including accounts payable, accounts receivable, and payroll.
• Conduct monthly AR/AP review meeting with management team to clear all long outstanding AR/AP.
• Implement internal controls to safeguard assets and ensure accuracy of financial transactions.
• Streamline financial processes to improve efficiency and effectiveness.
9. Team Leadership and Development:
• Supervise and mentor finance team members, providing guidance and support for professional development.
• Foster a culture of collaboration, accountability, and continuous improvement within the finance department.
• Ensure compliance with ethical standards and promote a culture of integrity and transparency.