Receptionist

Job Description

Front Desk & Visitor Management:
* Greet and welcome visitors professionally; manage sign-in/out and issue visitor badges.
* Maintain a visitor database and notify hosts of arrivals.
* Answer and route incoming calls and emails to appropriate staff.
Meeting & Calendar Coordination:
* Schedule and confirm meeting rooms, equipment, and catering as needed.
* Maintain and update calendars for key stakeholders; send reminders and manage conflicts.
Administrative Support:
* Assist Senior HR Administrative Officer with data entry, record maintenance, and document filing.
* Issue employee ID cards, uniforms, and maintain inventory.
* Serve as buddy coordinator for new hires, facilitating introductions office environment and cultures.
Office Supplies & Facilities:
* Monitor and order office supplies; liaise with vendors to ensure timely delivery.
* Coordinate minor facility requests (e.g., maintenance, cleaning) with building management.
General Office Duties:
* Support ad hoc administrative projects and team events.
* Maintain office common areas—reception, pantry, meeting rooms—in a tidy condition.